This page provides a general overview of Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and members’ rights in residential Right to Manage (RTM) companies.
It is provided for general reference only and does not relate to any specific meeting, proposal, or issue.
What an Annual General Meeting (AGM) is
An AGM is a formal meeting held by a company each year to conduct its ordinary business.
In an RTM company, this typically includes:
- Presentation or approval of accounts
- Appointment or re-appointment of directors
- Consideration of resolutions put forward by members or directors
- General updates on the management of the development
AGMs provide an opportunity for members to receive information, ask questions within scope, and exercise their voting rights.
What an Extraordinary General Meeting (EGM) is
An EGM is a formal meeting held outside the normal AGM cycle to deal with specific matters that cannot reasonably wait until the next AGM.
An EGM may be:
- Called by the directors, or
- Requested by members in accordance with statutory procedures
EGMs are a standard part of company governance and are used when decisions need to be taken between AGMs.
Who can attend and participate
In an RTM company:
- Members (leaseholders who are members of the company) are entitled to attend general meetings
- Members may speak and vote on matters properly before the meeting
- Members who cannot attend in person may usually appoint a proxy to attend and vote on their behalf
The precise rights and procedures are governed by company law and the company’s articles of association.
Member rights at general meetings
Members have a number of important rights in relation to AGMs and EGMs, including:
- The right to receive notice of meetings
- The right to attend and vote
- The right to appoint a proxy
- The right to propose resolutions, subject to statutory requirements
These rights exist to ensure that decisions are taken fairly and transparently and that members can participate in the company’s governance.
How decisions are made
Decisions at AGMs and EGMs are made through formal resolutions and voting.
Key procedural elements include:
- A quorum (minimum number of members present or represented)
- Voting by a show of hands or a poll, depending on circumstances
- Recording decisions in formal minutes
These processes are designed to provide clarity, accountability, and a clear record of decisions.
The role of the chair
Meetings are chaired in accordance with the company’s articles of association.
The chair is responsible for:
- Ensuring the meeting is conducted in an orderly manner
- Allowing members to participate within the rules
- Declaring the outcome of votes
The chair does not replace or override members’ rights under company law.
Where disagreements are determined
Questions about the validity of meetings, resolutions, or procedures are ultimately matters of company law.
Where disputes arise, they may be considered by a court or tribunal, depending on the nature of the issue.
Further information
You may also find the following pages helpful:
- How the Development Is Run – an overview of the management structure
- Service Charges – Your Rights & Obligations – statutory guidance on service charges
- Useful Links – independent guidance and reference material
This page provides a general overview only. Members should refer to the company’s articles of association and seek independent advice where appropriate.
